With changing school districts, I need to export my 1.5+ GB of e-mail out of Lotus Notes and into something useful to me. Since I have been working on consolidating my many e-mail accounts into just a few Gmail-enabled accounts, Gmail seemed like the natural choice for the export. After all, both Gmail and Lotus Notes support IMAP with SSL. It can’t be that hard, can it?
It was. After about an hour of trying to configure IMAP connections to Gmail using two versions of Lotus Notes, I was finally able to get a connection to work with Lotus Notes 8. Here is what you have to do to get it to work.
Choose Preferences from the File menu. In the Preferences dialog window, chose Accounts from the list on the left. You will see all of the accounts that are accessible with your Lotus Notes configuration. Click on the New Account button to setup your Gmail account:
Here is the important information (which you can also see by clicking on the image above):
|Account Name||The account name you will see in Lotus Notes|
|Type||IMAP Online (SSL Enabled)|
|Password||Your Gmail password|
|Sent folder name||[Gmail]/Sent|
|Drafts folder name||[Gmail]/Drafts|
|Accept SSL site certificates||Yes|
|Accept expired SSL certificates||Yes|
|Send SSL certificates when asked (outbound connections only)||Yes|
To open your Gmail account, you can click on the Open button under the menu bar and search for the account name you entered when creating the account. You can also open your Workspace (Open > Application > Workspace) and find an icon for your account there.
Now you can cut and paste messages between your Lotus Notes e-mail or archive and your Gmail account. I have noticed that calendar entries may pose a problem (I am using the All Documents view to get messages), so just skip over them. You may also run into messages for which Lotus Notes cannot find the UID. I am deciding to forget those messages, unless someone has a solution for this.
I hope that helps those of you transitioning from Lotus Notes to Gmail. If you have any other tips related to this, please post them in the comments.